When A Death Occurs
When a death occurs, the order in which things need to be done often depends on where the death occurred. But, one thing should always be remembered: your heightened emotional state upon the death of a loved one. That's why we suggest that you ask a friend for help - someone who is more able to think clearly, and give you the support you need.
At Home or at Work
When a death occurs at home or in the workplace, a family member or co-worker should contact emergency personnel and the person's physician if he or she was under a doctor's care. If the death occurs at home with family or friends present, and the person is under a physician's care, the family will want to call us directly.
However, if the death occurs in a residence and no one is there at the time of death, emergency services will need to be notified and respond to the residence before the deceased is removed from their home.
If in any case you are not sure of who to notify or what to do, you may call 304-472-8024, and we'll assist you in notifying the proper agencies.
While Under Supervised Care
When a death occurs in a care facility, such as a hospital or nursing home, the professional staff will notify you and the necessary authorities. If the name of the funeral home has been left with them, the institution will notify the funeral home at the time of the death. The funeral director will contact you immediately following their notification to help you proceed. (However, we suggest you contact the funeral home immediately, so you have the reassurance you need that all is taken care of properly.)
If a loved one was in the care of a hospice program, a hospice representative will give family members instructions and procedures to follow. The coroner/medical examiner will be notified by hospice. Following their release the hospice will contact the funeral home. It is always a good idea for the family to contact us immediately so that we will be aware of the pending call from hospice.
Widening the Circle
Our staff members are experienced professionals who can provide much of the information you need, emotional support and compassionate guidance.
While you may ask the director any questions at this time, you will be able to discuss the arrangements in detail later when you meet in person. During this initial call, the funeral director will gather information to be able to transport your loved one to the funeral home.
The funeral director may ask you several questions, including whether your loved one made any pre-arrangements. The director will also schedule a date and time for you to meet at the funeral home and will let you know what you should bring with you. Others you will need to call are:
- Family members and friends
- Clergy or other spiritual advisors
What Should I Bring to the Arrangement Conference?
The funeral director will assist with all of your needs from writing an obituary to notifying the Social Security Administration and probating the estate.
Please make note of the following items of information needed during the conference:
Deceased’s Social Security Number
Deceased’s father’s full name
Deceased’s mother’s full name (Maiden)
Deceased’s date and location of birth
Please bring the following articles with you as well:
Clothing (Complete outfit, underclothing, socks, and shoes (optional).
Recent Photograph (If you have not already given one to the funeral home)
Military Discharge Paperwork (Form DD214), if applicable
Life Insurance Policies (The Heavner and Cutright Funeral Chapel may be able to help expedite your claim as a service to your family).
Please consider the following items prior to the conference (the funeral director will assist and advise you on these items at the appointment):
Dates and times for Visitation and Funeral Services
Minister/Priest for the Funeral Service
Organization memberships, achievements, and hobbies for the obituary
Fraternal or other organizations which might perform special memorial services (Knights of Columbus, Order of the Eastern Star, Masonic Lodges, etc.)
What to Expect When You Arrive at the Funeral Home
One of the first things the funeral arranger will do is to provide you with our general price list. He or she will then guide you through the entire arrangement process, explaining how you can create a memorable personal celebration of your loved one's life. This is not a one-way conversation; we want to hear your ideas and desires, and use them as the foundation for the arrangement process.
This process may include:
- Preparing and filing the official death certificate
- Scheduling the location, date and time of services or events
- Selecting a casket, urn or other items
- Preparing an obituary notice
- Selecting pallbearers
You may also sign necessary authorizations or make arrangements to have them signed by the appropriate family members.
We’d like you to bring any photos, a favorite song, or memorabilia so that you and your funeral arranger can better discuss how you would like your loved one to be remembered. Having these things, and knowing their favorite song or favorite gathering place – even their favorite activity – will help us create a truly fitting memorial service.
Our funeral arrangers will assist you in planning a loving tribute that captures the spirit of the person whose life you wish to honor. To learn more about personalizing the service, please read the Honoring Life section of this Web site. The funeral arranger will discuss personalization with you during your arrangement conference.
A staff member of Heavner & Cutright Funeral Chapel. will be honored to explain all of the options available to you.